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Collect Fees Faster. Keep Parents Happy. Run Your School With Confidence.

From kindergarten to senior school, Intellimis helps private schools bring fees, CBC reports, parent communication, attendance, transport, parent app access and daily operations into one simple system.

Book a Free Demo See the Parent App Start With Intellimis Lite

Trusted by schools across Kenya - from growing private schools to premium campuses.

Private schools before and after Intellimis

Trust by
Leading Schools

Bellevue
School

Acacia Crest
Academy

Ciiko Presbyterian
Academy

Midland International
School

You Are Building More Than a School

You are not just running classes.

You are building trust with parents.
You are protecting school income.

You are helping teachers focus on learners.
You are giving children a better future.

But every term, school leaders face the same pressure:

Fees come late.
Parents want answers now.
Teachers are buried in CBC paperwork.

Bursars fight with records that do not balance.
Directors want growth, but old systems slow everything down.

Your school deserves better than chaos.

Private Schools Lose Money, Time and Trust When Systems Are Scattered

Many private schools are still running on a mix of:

Manual registers
Excel sheets
Accounting software
M-Pesa statements
WhatsApp groups
Standalone exam systems
Different parent communication tools
Old ERP systems that staff barely use

This creates serious problems.

Fees Are Hard to Control

Payments come through M-Pesa, bank slips, cash or cheque. The bursar spends hours matching records. Parents dispute balances. Arrears keep growing.

Parents Lose Trust

Parents expect the same digital experience they get from banks, hospitals and online shops. When they cannot see fees, attendance, homework, transport or performance clearly, they complain - and sometimes move their children.

Teachers Waste Time on Paperwork

CBC requires regular assessment, reports and feedback. Without the right system, teachers spend too much time on forms and too little time teaching.

Directors Lack Real-Time Visibility

School owners and boards need to know what is happening now: fees collected, arrears, student numbers, staff performance, expenses and parent issues. Delayed reports lead to delayed decisions.

Other Schools Look More Modern

Some schools already provide parents with apps, instant receipts, digital report cards and clear updates. This can make your school appear behind, even when your teaching is strong.

Chaos does not just waste time.
It costs enrolment, money and trust.

Give Parents the Clarity They Already Expect

Parents no longer want letters that get lost, noisy WhatsApp groups or unclear fee balances.

They want to know:

Has my child arrived at school?
What is my fee balance?
Did the school receive my payment?
What homework was given?

How is my child performing?
Is there a school event, trip or meeting?
Can I trust the school's communication?

With the Intellimis Parent App, parents get clear school updates from their phone.

They can view fee balances, attendance, results, homework, school announcements, report cards, receipts and important updates - while your school builds trust every day.

Parent App Promise

A school ERP your parents can actually feel.

Most school systems only help the back office. Intellimis helps the whole school - including the parents who pay fees, ask questions and decide whether to keep their children with you.

See the Parent App in Action

Intellimis Helps Private Schools Move From Chaos to Clarity

For over 20 years, the team behind Intellimis has built education systems trusted by schools and institutions across Kenya.

We understand how private schools work:

Owners need growth and control.
Principals need order and accountability.
Bursars need clean records.
Teachers need simpler CBC tools.
Parents need timely updates.
Students need a school that runs smoothly.

Intellimis brings all these needs into one school management system.

We are not here to complicate your school. We are here to help your school run better.

Your Path to a Better-Run School

Step 1

Book a Free Demo

Show us how your school currently works. We will demonstrate how Intellimis solves your real challenges.

Step 2

Choose Your Best Fit

Start with Intellimis Lite if you need affordable core automation. Choose Intellimis Pro if your school needs full finance, HR, payroll, procurement, boarding, advanced reports and integrations.

Step 3

Go Live With Support

We help you set up, migrate data, train staff and guide your team until the system becomes part of daily school life.

Book a Free Demo Today

Built for Every Type of Private School

No two private schools are the same. That is why Intellimis gives you two clear paths.

Intellimis Lite For Affordable and Growing Private Schools

Best for schools that want order without heavy costs.

Perfect For

Affordable private CBC schools
Kindergarten and primary schools
Growing junior schools
Schools moving from manual records or Excel
Schools that want simple fees, reports and parent communication

What You Get

Student records
Admissions
Attendance
CBC assessments
Exams and report cards
Fee invoicing and receipting
Arrears tracking
SMS reminders
Parent communication
Parent access for key updates
Basic transport and meals
Simple dashboards
Upgrade path to Pro

Start With Intellimis Lite

Intellimis Pro For Established, Premium and Multi-Department Schools

Best for schools that need full control across finance, academics, staff, parents and operations.

Perfect For

Mid-to-high tier private CBC schools
Senior schools
Boarding schools
Multi-branch schools
International schools
Schools needing advanced finance and compliance
Schools replacing scattered tools or weak ERP systems

What You Get

Advanced fees and arrears management
Core finance, HR and payroll
Procurement
Inventory
Boarding
Library
Transport
Asset management
Advanced academic reports
Parent and student app
Meeting management
Dashboards and analytics
Integrations with payment and communication tools

Book a Pro Demo

Built for Everyone Who Carries the School

For Directors and School Owners

See your school clearly. Track income, arrears, enrolment, expenses and parent satisfaction from one dashboard.

Outcome

Better decisions. Stronger growth. Less dependence on guesswork.

For Principals

Run the school with calm confidence. Know what is happening across classes, teachers, parents, transport, fees and student records.

Outcome

More control. Fewer surprises. Better leadership.

For Bursars

Stop fighting with scattered payment records. Manage invoices, receipts, arrears, reminders and reconciliation from one system.

Outcome

Cleaner books. Fewer parent disputes. Faster reporting.

For Teachers

Record attendance, assessments and reports faster. Spend less time on paperwork and more time helping learners.

Outcome

Less stress. Better teaching. Faster CBC reporting.

For Parents

Give parents clear updates on fees, attendance, performance, homework, events, receipts and transport.

Outcome

More trust. Fewer complaints. Stronger retention.

What Changes When Your School Runs on Intellimis?

Fees Become Easier to Collect

Parents receive reminders. Receipts are tracked. Arrears are visible. Bursars stop chasing records across Excel, slips and WhatsApp.

Parents Finally Trust the Numbers

Parents see clear fee balances, school updates and student information. No more confusion caused by different figures in different places.

CBC Reports Stop Draining Teachers

Teachers capture assessments digitally. Reports are easier to prepare. School leaders can view academic progress faster.

School Leaders See What Matters

Directors and principals get dashboards that show fees, students, attendance, communication, academics and operations.

Your School Looks More Professional

A modern parent experience improves confidence. Parents feel your school is organized, transparent and serious about the future.

The Parent App That Helps Your School Build Trust

The Intellimis Parent App turns school communication into a better experience.

Parents Can View

Fee balances
Payment history
Digital receipts
Attendance updates
Exam results
Report cards

Homework and eDiary updates
School calendar
Events and meetings
Announcements
Transport updates where enabled
Student life updates where enabled

Your School Benefits Through

Fewer parent complaints
Faster fee follow-up
Better parent satisfaction
Stronger school image

Less pressure on the front office
Clearer communication
Better student retention

Show Me the Parent App

Already Using Excel, Accounting Software or Another School System?

You do not have to start from zero.

Many schools come to Intellimis after trying manual books, Excel, accounting software or another school system that no longer fits.

We help you switch without disrupting learning.

The Intellimis Switch Plan

System Review

We review your current records, tools and workflows.

Data Migration

We help move student records, classes, fee balances and key school data.

Staff Training

We train your bursar, teachers, administrators and school leaders.

Parallel Run

Your team can compare old and new records before full go-live.

Parent Communication

We help you inform parents about the new, better experience.

Request a Free Switching Assessment

Choose the Page That Matches Your School

Affordable Private Schools

For schools that need affordable fees, attendance, CBC reports and parent communication.

Explore Affordable Private Schools

Private CBC Schools

For established CBC schools that need stronger fees, reports, parent app, HR, payroll and operations.

Explore Private CBC Schools

International Schools

For Cambridge, IB and British curriculum schools that need premium parent experience, multi-campus visibility and advanced reporting.

Explore International Schools

Schools are Choosing Order
Over Chaos

Our lady of Good Counsel Catholic School

What School Leaders and Parents Say

Intellimis has transformed how we manage fees. Collections are faster, reconciliations are seamless and parents are happier than ever.

Mary Wanjiru

Bursar

Sunshine High School

The reports give us real-time visibility. Decision making is easier and our finance team saves hours every week.

David Ochieng

Finance Manager

Nairobi West School

Parents love the Intellimis Parent App. Communication is better and fee payments are now just a tap away.

Grace Akinyi

Principal

Bright Future Academy

The reports give us real-time visibility. Decision making is easier and our finance team saves hours every week.

David Ochieng

Finance Manager

Nairobi West School

Customer Success Story

Real results from schools using Intellimis every day.

The Kenya High School

Secondary School Nakuru, Kenya

Live on Intellimis Since Jan 2025

Before Intellimis

Manual fee collection & receipts
Long queues and payment delays
Reconciliation took 2–3 days
High outstanding balances

After Intellimis

92% digital fee collection
Reconciliation in 20 minutes
Real-time reports & dashboard
40% outstanding reduction

The Result

92%

Digital Fee collection within 6 months

20 mins

Reconciliation time (down from 2 days)

40%

Reduction in outstanding balances

98%

Parent adoption rate

Number of students

Average fee per term

Estimated arrears percentage

Number of students lost per year

Hours spent on manual reports each week

Why Private Schools Choose Intellimis

Built for Kenyan Schools

CBC, fees, parent communication, attendance and school operations are built around real local needs.

Lite and Pro Growth Path

Start small with Lite. Upgrade to Pro when your school grows. Your data moves with you.

Mobile and Cloud-Based

Use Intellimis on phones and computers. Your school does not need heavy infrastructure to start.

Parent Experience That Builds Trust

Clear updates help parents feel informed, respected and confident in your school.

Guided Onboarding and Support

We help your staff learn, adapt and succeed. You are not left alone after setup.

FAQ

No. Smaller and affordable private schools can start with Intellimis Lite. Larger and premium schools can use Intellimis Pro.

Yes. We help review your current data and plan the migration.

No. Schools can use SMS for key communication. Parents with smartphones can enjoy a richer app experience.

Yes. Parents can access school updates, fee information, attendance, results, report cards and other enabled services through the parent app.

Yes. Intellimis supports CBC assessments, reports and academic tracking.

Yes. It supports fee structures, invoices, receipts, balances, arrears tracking and reminders.

Yes. Lite is designed as a growth path to Pro.

Yes. Training and onboarding can be provided virtually or onsite depending on the school’s needs.

Every term without a proper system means more fee confusion, more parent complaints, more staff stress and more lost time.

Your school can run with clarity.

Book a Free Demo See the Parent App Calculate Your School’s Savings

Collect Fees Faster. Keep Parents Happy. Run Your School With Confidence.

You Are Building More Than a School

You are not just running classes.

But every term, school leaders face the same pressure:

Private Schools Lose Money, Time and Trust When Systems Are Scattered

This creates serious problems.

Give Parents the Clarity They Already Expect

They want to know:

Intellimis Helps Private Schools Move From Chaos to Clarity

Your Path to a Better-Run School

Book a Free Demo

Choose Your Best Fit

Go Live With Support

Built for Every Type of Private School

Built for Everyone Who Carries the School

For Directors and School Owners

For Principals

For Bursars

For Teachers

For Parents

What Changes When Your School Runs on Intellimis?

The Parent App That Helps Your School Build Trust

Already Using Excel, Accounting Software or Another School System?

The Intellimis Switch Plan

Choose the Page That Matches Your School

Affordable Private Schools

Private CBC Schools

International Schools

Schools are Choosing Order Over Chaos

What School Leaders and Parents Say

Customer Success Story

The Kenya High School

The Result

What Is Chaos Costing Your School?

Why Private Schools Choose Intellimis

Built for Kenyan Schools

Lite and Pro Growth Path

Mobile and Cloud-Based

Parent Experience That Builds Trust

Guided Onboarding and Support

FAQ

Is Intellimis only for large private schools?

Can we move from Excel or another system?

Do parents need smartphones?

Can parents use the Intellimis app?

Can Intellimis support CBC?

Does Intellimis handle fees?

Can we start with Lite and later upgrade to Pro?

Will staff be trained?

Your school can run with clarity.

Schools are Choosing Order
Over Chaos